StaffCounter for Windows

Windows XP/Vista/7/8

What is it?

StaffCounter Agent is a tool for monitoring a user’s actions at a computer, designed especially for the StaffCounter time-tracking service. It helps overseeing employees and how they work at the computer.
Managers can view an analysis of this data at the StaffCounter website at any time.
The program requires a constant internet connection. Thanks to our analytics service, even the busiest managers can check on what their employees are up to at their computers in just a couple of minutes.
The agent logs all user activity on the computer and requires only a couple of minutes to set up. It runs in the background and doesn’t put a heavy load on the system.

StaffCounter Agent offers the following key features:

  • it tracks internet activity, namely visited websites and web searches;
  • it takes screenshots at defined time intervals;
  • it logs Skype conversations and calls;
  • it logs all applications opened and used, including how long they are actively used;
  • it logs the names of all files and folders that an employee works with;
  • it tracks when external devices are connected or disconnected;
  • it records the amount of text typed in various applications;
  • it can be temporarily disabled, so that workers can use the computer for their own personal needs.

Installing the program on computers

Download StaffCounter Agent on the computer your employee will use. You will need to unpack the .zip archive. Unzip it into a new folder.

Attention! For Windows 7 users make sure you have installed the following security update: Microsoft Security Advisory.

On Windows Vista/7/8/10:

Run staffcounter_agent.exe as administrator. (perform a right-click on it and select “Run as administrator”)

On Windows 2003/2008/2012:

Run install.bat as administrator. (perform a right-click on it and select “Run as administrator”)
Immediately after installing the program, enter the e-mail address associated with your StaffCounter address into the main window. Below that, enter the name of the employee or the name of the device.

Right after the program has been installed, enter the e-mail account for your StaffCounter account in the main window. Below this, type the name of the employee or the name of the device. If you need to track the actions of all users, tick the box next to the respective option. Otherwise, only the current user will be tracked.

Note: For Windows XP there is a special version from 21-05-2016. In registry, KidLogger folder, change UpoadURL to


After the program connects to the server, monitoring will start automatically. The program will take settings from the server each time the user logs on to the system. To adjust program settings on the computer itself, open the Program Files/StaffСounter folder and launch the agent as the administrator.

In the main application window you will see which users the program is monitoring on the server, as well as several control buttons. Click Options to enter the expanded settings.

In the first tab you can specify which user actions you are mainly interested in, and you can also set a password to protect the application’s control panel. Without knowing this password, it will be impossible for anyone to change the settings.

In the second tab,, you can change the device ID or switch the application to a different profile on the server. To do the latter, you should enter the e-mail address of the different profile in the login field. In this way you can, for example, move an employee from one virtual department to another.

In the third tab you can adjust settings for recording sounds around the computer. Use the slider to adjust the microphone’s sensitivity. Be sure to specify the recording device and test recording first.

The fourth tab is for screenshot settings. The latest version of the application can take a picture of the screen at different time intervals, during Skype conversations, or whenever the user types certain words.

In the final tab you can set special options to protect against data leaks. After opening the configuration file, you can set up protection by reading the comments and leaving the value 1 after the options you need. Remember that by default, only the user that activated this protection can make changes to it in the future, and before removing the application you should disable this protection.

What to do if StaffCounter is recognized as a malicious program

Because of its monitoring functions, StaffCounter might sometimes be mistakenly identified as a spying application or other undesirable software. You should add the application and its modules to your antivirus’ list of exceptions:

Can an employee turn StaffCounter off for some time?

An employee can click on the StaffСounter Agent application icon in the system tray and stop monitoring. It is also possible to start monitoring again from this window.

To check his or her own record, an employee can open here a local report for the current day.

Uninstalling StaffCounter from a computer

If you have configured Data Leak Prevention, Login your user account on On Settings page choose the department that target computer belongs to. Uncheck all the options in DLP settings. Save the configuration.

After this:

  1. Restart the target computer;
  2. Launch Task manager, find StaffCounter monitoring processes and stop them;
  3. In the folder Program files\StaffCounter launch Unins000.exe

StaffCounter Safe agent

StaffCounter Safe agent – reduced version of monitoring agent for Windows, with open-source code.

Main features:

  1. it tracks internet activity, visited websites in Internet Explorer, Google Chrome and Mozilla Firefox;
  2. it logs all applications opened and used, including how long they are actively used;
  3. it can be temporarily disabled, so that workers can use the computer for their own personal needs.
  4. It records the time of session starting and pauses.

User interface of the application is the same as StaffCounter agent. This application is recommended, if using of the computers for personal purposes is allowed. Open source code provides you to be sure, the application has not any backdoors.

Download StaffCounter Safe agent